Annual reports with bylaws are submitted to the Office of Student Affairs at the end of the spring semester. Financial records should be kept for 7 years. The annual audit of the financial records should be completed at the end of the academic year by the Treasurer of the organization and the Administrative Assistant to the President. Meeting minutes should be kept for 5 years on the BC Buzz. These reports will be reviewed by the Campus Life Coordinator and the Vice President of Student Affairs, Enrollment, and Belonging.
Annual reports should list all of an organization’s activities for the past year, including anything done during the previous semester that took place after the due date of the annual report and anything during the summer. The included activities are broken down into three categories: On-Campus events, Off-Campus events, and Community events (public invited). Please see the template for “Annual Reports for Student Organizations” on page 13.
Campus Events
This includes participation in any event that is sponsored by the College that an organization can be an active participant in. Examples include a booth for Back to School Bash, Spring Fever, Rad Tech Week, Career Fair, and Fall Fest as well as other campus activities. Any event an organization co-sponsors with the College qualifies as well.
Participation should be noted on the BC Buzz Events Calendar by submitting an Event request form to the Campus Life Coordinator through the BC Buzz before the event takes place.
Participation includes an act that benefits student life at Bellin College. Examples include guest speakers, social events organized by the organization yet open to all Bellin College students, bulletin boards, display cases, websites, and trips.
Campus Events must be verifiable. This must be accomplished by attaching documentation of the event, guest speaker, trip, etc. to the student organization minutes.
Community Event (Public invited)
This includes any act that benefits the community outside of Bellin College. Participation in organized charity events and volunteer work are examples of community service. Participation must be by more than one person in the organization.